![]() That means, for instance, a single email could be labeled "Expenses," "Q2," and "Website Services." All of those labels would appear at the top of the message when you open it, as well as alongside it in your inbox. That's how Gmail labels work: They're like folders, in a sense, but you can apply as many of 'em as you want onto any message. Instead of thinking about an email being filed away into a folder and then living solely in that one virtual location, think about your emails existing in a giant stack and having multiple Post-It-Note-like labels stuck on top of 'em. That same email could appear in multiple places, though, depending on how you organize it. This is a whole new game.įirst things first: In Gmail, every email exists just once. So Outlook folks, forget what you know about folders. In my experience, the most confusing part of Gmail for newcomers is the service's approach to labeling and archiving. But for now, let's move on to the important area of understanding how Gmail organizes your messages and how you can find the emails you need - 'cause that's an area where things are quite different from what you might be accustomed to from other email systems. There's plenty of other fine-tuning you can do to optimize the Gmail inbox interface, cut down on clutter, and enhance your message-managing efficiency. Gmail's optional reading pane brings an Outlook-reminiscent message preview directly into the inbox environment. That pop-up settings panel holds one other noteworthy Outlook-emulating option: a toggle to turn on a reading pane, which allows you to see a preview of any selected message right inside your inbox, without ever having to click away. And if you really want to get ambitious, you can even take control of how exactly those tabs work and train Gmail to repurpose one or more of them for some highly customized types of categorization.įor most folks, the basic five-tab setup will work well enough - but if you'd be more comfortable with a simpler and more straightforward Outlook-like message view, you could switch yourself to the "Unread first" inbox style, which will show you just a single list of emails with unread items at the top. You can turn any of those tabs on or off, if you want, by clicking the "Customize" link beneath the word "Default" in that same pop-up panel we were just looking at. Gmail's default tabbed inbox system automatically categorizes incoming mail for you. Google now offers six different Gmail inbox styles, and you can move between 'em by clicking the gear icon in the website's upper-right corner and looking at the "Inbox Type" area of the panel that pops up.īy default, Gmail gives you a tabbed inbox - with on-screen sections that automatically categorize your email as Primary (messages addressed personally to you and other similarly important missives), Social (messages from social networks and other sharing sites), Promotions (uh, y'know, marketing promotions), Updates (confirmations, bills, statements, and other such exciting items), or Forums (messages from mailing lists and discussion sites). The first thing to take in when you sign into the Gmail website is the layout of your inbox. Otherwise, let's dive right in and explore the experience of actually using Gmail and making the most of its unconventional arrangement. ![]() If you need help setting up or managing your actual Gmail account, jump down to Gmail account basics. It's essentially a whole new email management language - but once you master the dialect, you'll be communicating with colleagues and powering through messages like nobody's business. This guide will give you a detailed roadmap of the ins and outs of Gmail and help you learn all you need to know about Google's current email offering. ![]() ![]() Well, my Google-scented answer-seeker, you've come to the right place.
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